Features for Adult Day Care Centers

SPONSOR AND SITE POLICIES

Require centers to file an electronic signature that can be applied to attendance and meal count sheets
Manage licensed capacity by setting a limit by age group or entering the license types as defined by your state agency
Select from one of five choices for which children to include on the claim participant list
Set parameters on milk audits for daily or monthly inventory comparisons and to pull quantities from meal participation or food production records
Create center accounts individually or use an upload file to add them all at once
Require menus and/or food production records before meal count entry
Track site closures
Software is fully available in English and Spanish
My Food Program+ app for use on tablets or phones

Upload participant information for multiple centers with one file
Create unlimited rosters to sort participants into lists
Restrict participant status to only active or inactive or add nuance with pending or incomplete status
Require centers to add all household contact information and participant race/ethnicity and schedule when entering a new child
Track household income forms and utilize our helpful income category calculator to assist you in determining the income eligibility category
Ready Records allows you to text or email electronic income forms to participants or guardians
Alerts for missing participant income forms

Assign batches to claims
Comprehensive and automatic error checks and meal disallowances
Claim errors display at site level for transparency
Disallow individual meals or make manual claim adjustments
Ability to place a claim on hold
Adjust claim estimates to match state agency amounts
Track payments made to centers
Connect your My Food Program account to QuickBooks and create and pay bills automatically
Process claims using a Claim Summary Report or a state agency upload file
My Food Program can generate an ACH file that you can upload to your bank to generate a direct deposit to sites

Exclude foods from our expansive database to create a custom sponsor food list
Enable enhanced sponsor control of food items to create center-specific food lists
Helpful icons on the menu calendar give reminders about whole grains, juice and meat/meat alternate substitutions for grain at breakfast
Manage favorite foods to make menu planning easy for your centers
Save menus for future use
Copy menus from week to week
Select from multiple menu print layouts including a custom portion guide
Create food production records using manual inputs or based on participant schedules
Record the use of leftover or recycled food
Record substitutions for special dietary needs
For sponsors that provide meals to their centers, allow centers to enter meal orders using the mobile or web app
Select to skip menu checks for children and/or infants if you want to keep menus on paper
Track the number of available meals
Select to skip menu checks if you want to keep menus on paper
Record food temperatures and create electronic delivery slips
Icons indicate food items that require a CN Label or Product Formulation Statement. Save labels electronically
Portions for grain items are listed in ounces based on Exhibit A: Grain Requirements for Child Nutrition Programs from the USDA Food Buying Guide

Require or waive the requirement for centers to match their expense categories subtotals to a receipt total
Customize the categories to which expenses are assigned
Record milk purchases to assess inventory and to complete milk audits
Track reimbursement versus expenses using the Nonprofit Food Service Account
Give your centers the option to upload scans or photographs of receipts and invoices
Allow center staff to record hours in order to track staff expenses