Management plans and budgets are tools used by State agencies and sponsoring organizations to manage the financial systems of the Child and Adult Care Food Program (CACFP). The Code of Federal Regulations (CFR) at 7 CFR 226.6(b)(1)(iv)(C) require CACFP sponsors to submit an organizational management plan and annual budget as part of the application process to ensure Program and fiscal integrity.
CACFP regulations require State agencies to develop application procedures to determine the eligibility of sponsoring organizations. The application for sponsors must include a management plan. Although the regulations do not require independent centers to submit a management plan, all institutions must demonstrate they have internal controls in place and document they meet the required performance standards.
CACFP management plans outline the sponsor’s policies and procedures for administering and monitoring its own operations and those of its sponsored facilities. Budgets outline the use of CACFP and other funds for meeting Program requirements.
Required Elements of a Management Plan Include:
- Documentation that the sponsor’s participation will help ensure the delivery of CACFP benefits to otherwise underserved communities
- The sponsoring organization’s management and administrative structure (owners, principals, and responsible individuals)
- Board of Directors meeting minutes
- Organizational Budget
- Policies and Procedures on CACFP Management
- Documentation of mandatory training on CACFP duties and responsibilities to key staff
- Documentation of monitoring staff to adequately conduct site review visits
For management plan requirements specific to your state, please contact your State Agency.
Policies and Procedures
My Food Program’s customized software settings can help with your annual management plan updates and CACFP Policies and Procedures. See samples below. You can also use our template below to create your own Policies and Procedures, identifying how you use My Food Program as your CACFP recordkeeping software.
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